Punch Cards

Many studios sell punch cards or class cards.  For example, assume your studio sells a 10 class punch card for $100.  The punch card allows the students to attend 10 classes.  This article describes how to create a punch card in Studioware, keep track of the classes attended, and the classes remaining.

Creating the Punch Card

See the help article Student Attendance to learn how to create a punch card.  A hole-punch or check mark could be placed on the punch card to take attendance.

Punch Card Accounting

When the student buys the punch card, simply add a "Punch Card" transaction to the student's account for the value of the punch card.  In this example, the 10 class punch card is sold for $100:

This will cause the student's account balance to be negative, indicating that you owe the student services.  When the student shows up at the studio to take a class, you record a tuition transaction that is equal to the value of one class.  Since the 10 class punch card costs $100, each class is worth $10.  Therefore, you record a $10 tuition transaction in the student's account.

Click on "Add Transaction" in the student's account, select "Tuition" as the transaction type, and enter in $10 as the amount of the transaction.  Notice that the balance in the student's account is now $90.  This balance indicates that the student's punch card has a value of $90 which equates to 9 classes remaining.  After the student has attended 3 classes, the value of the student's punch card is $70 which is reflected in the student's account:

Eventually, the student will attend 10 classes and you would of created 10 tuition transactions.  This would bring the student's account balance to zero and it would be time for the student to purchase a new punch card.  Note that you can print or email a student a receipt of their punch card purchase and class attendance at any time by selecting all the transactions and clicking on the "Create a Receipt" button.

If you accidentally record more tuition transactions that the student purchased, the student's account will indicate the student owes money.  For example, if you record 12 classes at $10 each class, and the student only has a 10 class punch card, the student's account will indicate that $20 is owed.  You could simply collect the $20 payment from the student and record the "payment" transaction in the student's account.