Accounting Help Topics:
| Topic | Description |
| Discount Rules | Studioware allows you to define:...[Read More] |
| Dynamic Invoices | Studioware allows you to create invoices, track invoice statuses, and easily find outstanding/unpaid invoices. The invoices created in Studioware can be configure to allow students, families, or payees to pay the invoices online....[Read More] |
| eCommerce Settings | Studioware is currently integrated with PayPal. Studioware invoices can be emailed to your students/customers, and paid using PayPal. Studioware also allows you to collect payments during the online enrollment process....[Read More] |
| Exporting Student Accounting Data | Studioware allows you to export a student's financial account to a Comma Separated Values file (csv file) that can be opened with Microsoft Excel....[Read More] |
| How do I pro-rate a class? | Assume you have a long running class. For example, the class may be scheduled to run for 6 months, from January to June. Furthermore, assume that the class costs $100 per month payable at the beginning of each month for 6 months. If a student enrolls in the class prior to the start of the class, the entire tuition is added to the student's account. However, if the student enrolls after the class has started, you business/studio may elect to refund tuition to the student for missed classes. ...[Read More] |
| Posting Hourly Tuition | Studioware automatically posts tuition transactions to student's accounts for classes that have their tuition set to a full tuition fee or a per lesson fee. For classes that are set as Hourly classes, you must invoke the "hourly Calculator" to create the tuition and discount transactions. Typically, the hourly calculator is invoked at the end of a month or the beginning of a month....[Read More] |
| Receipts | Studioware allows you to print or email receipts from the student/family financial accounts. To get started with receipts, you first need to create a "receipt" custom letter. After the receipt custom letter is complete, Studioware will insert the financial transactions into the custom letter and print or email the letter. To get started, let's create a custom letter that will be used as a receipt....[Read More] |
| Student Billing/Payees | Studioware allows you to set up payees. A payee is simply a person that will make a payment to your Business. Note that the payee does not need to be a student or be affiliated with the Studio. Studioware allows any contact (either a Family Contact or a Student Contact) to be a payee....[Read More] |
| Studioware Taxation | Studioware offers a lot of flexibility with taxation: global taxes, local taxes, service/class tax and goods/products tax. Depending on your Country and State/Province you will use a combination of the available taxes in Studioware. ...[Read More] |
| Total Balances, Current Balance, and Month-to-Date Balances | The Studioware accounts show 3 balances for each account. The 3 different balances are all related and provide different perspectives on the outstanding balances on the account. The 3 balances are: ...[Read More] |
| Variable Class Accounting | Assume that you have created classes and set the tuition for the classes to use the "Tuition Fee Schedule". When a student enrolls in a class that is set to use the Tuition Fee Schedule, there are no automatic tuition transactions added to the student's financial account at the time of enrollment. Once a month you must add the tuition and discounts to the student's financial account by clicking on "Accounting" in the main menu and "Calculate Variable Tuition" in the side menu. You use this web page to allow Studioware to calculate the total number of classes, the total hours of classes, the total tuition based on the tuition fee schedule, and any applicable discounts. You need to do this once a month to accumulate the tuition and discount transactions and add them to the student's accounts....[Read More] |
| Variable Class Accounting - Step 1 | Studioware allows you to calculate tuition and discount transactions for classes that are set to use a Tuition Fee Schedule. The process of creating the tuition and discount transactions involves 3 steps. To calculate the tuition and discounts for the variable classes, click on "Accounting" in the main menu followed by "Calculate Variable Tuition" in the side menu....[Read More] |
| Variable Class Accounting - Step 2 | Studioware allows you to calculate tuition and discount transactions for classes that are set to use a Tuition Fee Schedule. The process of creating the tuition and discount transactions involves 3 steps. To calculate the tuition and discounts for the variable classes, click on "Accounting" in the main menu followed by "Calculate Variable Tuition" in the side menu....[Read More] |
| Variable Class Accounting - Step 3 | Step 3 of the process actually saves the tuition and discount transactions to the student's accounts:...[Read More] |